According to section 41-319, Arizona requires the use of one record book. The exception to this rule is for confidential records. If you have one or more entries in your record book which are non-public entries, you may create a second record book pure... According to section 41-319, Arizona requires the use of one record book. The exception to this rule is for confidential records. If you have one or more entries in your record book which are non-public entries, you may create a second record book purely for non-public records. Records that are deemed confidential are those that violate the attorney-client privilege or are deemed confidential according to state or federal law. This is the only exception to the rule, otherwise you should only have one notary journal at all times. Both of your record books should be in chronological order, and there are certain requirements for every entry:

1. The date.
2. The type of notarial act (or a description of the document if it is not a standard one).
3. The full name, signature, and address of the signer (and any witnesses).
4. The type of identification used (only if it was not based on personal knowledge).
5. Information about the form of identification. Such as, the serial number and its date of issue or expiration date.
6. The fee charged.

There are additional items that pertain to the requirements of your record book found in the Arizona Notary Public Reference Manual (page 35 for journal information). Non-public records are the property of an employer when you leave. Your stamp, seal and public record book are your own. Arizona Notary Public Reference Manual is a required read before you become an Arizona notary public. You can find the link to it along with other information of our forms page.