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Notary Public Underwriters Blog

What Kind of Records Should I Be Keeping?

Some states require them, some states don't; but we highly recommend all notaries keep a detailed record of every notarization they perform! Keeping a record book follows best notarial practices, remind you of the proper steps to take during a notarization, can protect you against claims and may also refresh your memory is ever called in to testify. For every notarization, we recommend you record the following information:
  • Signer's name and signature, address and phone number
  • Date if the notarization
  • Type of document to be notarized (affidavit, deed, etc.)
  • Type of notarial act performed (acknowledgment/oath)
  • Type of identification presented with description if the signer is not personally know. If the signer is personally known, make note of this in your record book
  • If credible witnesses are used for identification, add a separate entry noting their names and collecting a signature. List the credible witnesses on the original entry for reference
  • If the document was executed on a different day than the notarization, make note of that date
  • Names, addresses and signatures of any witnesses
  • The fee charged for the notarization
  • Any other notes regarding the notarization
If you need to obtain a notary record book, visit us online at www.NPUonline.com or call our customer service department at 800.821.0831. We are always happy to help!
Category: Notary Blog