Some states require them, some states don't; but we highly recommend all notaries keep a detailed record of every notarization they perform! Keeping a record book follows best notarial practices, remind you of the proper steps to take during a notarization, can protect you against claims and may also refresh your memory is ever called in to testify. For every notarization, we recommend you record the following information:
Signer's name and signature, address and phone number
Date if the notarization
Type of document to be notarized (affidavit, deed, etc.)
Type of notarial act performed (acknowledgment/oath)
Type of identification presented with description if the signer is not personally know. If the signer is personally known, make note of this in your record book
If credible witnesses are used for identification, add a separate entry noting their names and collecting a signature. List the credible witnesses on the original entry for reference
If the document was executed on a different day than the notarization, make note of that date
Names, addresses and signatures of any witnesses
The fee charged for the notarization
Any other notes regarding the notarization
If you need to obtain a notary record book, visit us online at www.NPUonline.com or call our customer service department at 800.821.0831. We are always happy to help!
