Notary Public Record Book

Document the details of the notarial acts you perform with this Notary Public Record Book, available in black or pink. It includes space for over 250 entries and complete “how-to” instructions. 

Why Should Notaries Keep a Notary Public Record Book (Journal)?

The Notary Public Record Book is an essential tool for keeping an organized record of your notarial acts. Many states require notaries to record each notarial act they perform in a bound record book (journal), providing a reliable record that helps protect you if a notarization is ever challenged or involved in a lawsuit.

Each record book entry should contain:

• The type of notarial act performed
• The title and date of the document
• The method used to identify the signer
• The signer's information and original signature
• Any unusual circumstances surrounding the notarization
• Fees charged for the notarial act

Protect Your Notary Records

Your record book contains private and possibly sensitive information about the people for whom you perform notarial acts, so it must be secured at all times. Keep it stored in a safe location to prevent unauthorized access.

As a notary, you are responsible for maintaining control over your record book. It belongs to you, not your employer, even if they purchased it for you. Never share your record book with another notary or allow others to make entries in it. Always follow your state’s guidelines for record keeping, security, and retention.

Notary Public Underwriters recommends the American Society of Notaries for more information about notarial procedures, ethics, or notary law. We also offer a one year membership with the nation’s original professional non-profit association for notaries public, American Society of Notaries. Benefits include a toll-free members-only technical support line, free listing in All-States Notary Locator, state law updates and more.