Notary Public Underwriters Blog
How to Avoid Common Mistakes During a Notarization
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- Published: October 23, 2023
Every profession comes with its own set of challenges, and being a notary is no different. It can be haunted by ghastly errors that can be potentially harmful to both notaries and their clients. However, there is no need to fret about these potential errors. With knowledge and experience, these missteps can be easily avoided. Let's explore some of the most common errors and the ways to steer clear of them.
Failing to Identify the Signer
Who, exactly, is signing? It's an answer you should always have. Failure to properly identify a signer can lead to document invalidation and even potential fraud. To avoid this mistake, review your state's laws to determine which types of identifications are acceptable or if a credible witness is allowed. Many notaries record how they identified a signer in their record book, even if it's not required by law in their state, to help keep this error at bay.
Notarizing Without the Signer Present
Sounds absurd, doesn't it? Yet, notaries sometimes notarize documents without the signer present due to misunderstanding or pressure. Always remember: notarizations should always occur in the signer's presence. No exceptions!
Backdating or Incorrect Dates
Believe it or not, backdating or using incorrect dates are common mistakes notaries make. These can pose problems, especially in time-sensitive cases. An effective way to eliminate this mistake is by adopting the habit of checking and re-checking the dates on all documents.
Missing Signatures
Yes, it seems like a no-brainer, but sometimes the demands of the day can cause us to forget the basics, such as having the client sign the document or you signing the notarial certificate. This can cause significant problems later. The solution? Always double-check all documents for signatures.
Not Aware of Current Notary Laws and Administrative Rules
Ever heard of the saying, "Ignorance of the law excuses no one"? The same applies to notaries. Notary laws and administrative rules can change, and it is your responsibility to stay informed and compliant with these changes. Regularly familiarize yourself with all applicable notary laws and rules, and refresh your knowledge through training or informative notary blogs such as this one to stay updated.
Mistakes can have lasting repercussions. The key to avoiding these ghoulish errors lies in unwavering diligence and attention to detail, coupled with a commitment to continuous learning. While the prospect of error-free notarizations may seem daunting initially, it becomes second nature with time and practice. By following these tips, you can prevent these common mistakes from haunting you at night.
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Protect yourself from any ghostly mishaps.
While taking precautions can significantly reduce the likelihood of errors, it is impossible to eliminate all risks. That's where Notary Errors & Omissions (E&O) insurance comes into play. Having E&O insurance ensures that you are protected against unexpected legal expenses, damages or settlements that may arise - even if you are not at fault. It is a wise investment that provides peace of mind.
Notary Public Underwriters offers various levels of coverage to best meet your needs. Rates can be prorated based on the remaining time of your current term. To see your options, select your state from the list below.
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