Notary Public Underwriters Blog
Hurricane Preparedness for Notaries: How to Protect Your Notary Supplies
- Details
- Published: July 14, 2025
When a hurricane is approaching, your first priority is the safety of yourself and your loved ones. But if you're a commissioned notary public, it's also important to consider how to protect your notary tools and records. These items are not only essential to your duties, but they could be misused if lost or stolen during a natural disaster.
Don't Leave These Notary Items Behind in a Hurricane
You're packing the essentials, but don't forget your notary supplies. Below is a checklist to help you safeguard your notary supplies if you need to evacuate during hurricane season.
1. Secure Your Notary Record Book
If your state requires a notary record book (journal)—or if you choose to keep one as a best practice—this should be one of the first items you pack. Your notary record book may contain private information and signatures that must be protected from loss, theft, or damage.
Tips:
- Place your record book in a waterproof, resealable plastic bag or a fireproof document pouch.
- Store it with other critical personal documents you plan to take with you.
- Do not leave it behind in your home, even in a safe, unless absolutely necessary and well protected.
2. Take Your Notary Stamp/Seal
Your notary stamp/seal is your official tool of office. In the wrong hands, it can be misused—putting your commission and even finances at risk.
Tips:
- Bring your stamp or seal with you when evacuating—never leave it behind.
- If possible, store it in a portable lock box or secure bag that stays with you.
- If your stamp or seal is lost or destroyed, report it immediately to your state’s commissioning authority.
3. Bring Your Notary Commission Certificate (If You Have It)
If your state issued a commission certificate or letter, it’s a good idea to include this with the essential records you plan to take with you. This can help mitigate the risk of someone finding it and attempting to purchase and use a notary stamp or seal in your name.
If You’re Sheltering in Place: Secure Your Workspace
If evacuation isn’t mandatory and you’re staying home, reduce the risk of damage by:
- Moving your notary supplies to an interior room, away from windows.
- Placing items in waterproof storage containers.
- Elevating documents and electronics off the floor to protect them from potential flooding.
Know Your State’s Rules About Lost or Damaged Notary Supplies
Each state has its own laws regarding what to do if your notary supplies are lost or destroyed. In some cases, you may be required to:
- Report the loss or destruction of a notary seal or journal within a specific number of days.
- Submit an affidavit or signed statement describing what happened.
- Request a new commission certificate.
Post-Storm
Once you’re safe and able, inspect your notary supplies for any loss or damage. If your record book, stamp, or seal is missing or compromised, report it right away—many states require notification within a specific timeframe and may ask for a written statement.
Replace any damaged or lost tools through a trusted provider like Notary Public Underwriters. If you’ve moved, update your contact information with your state’s notary division and bonding agency.
Let your clients know if your availability or location has changed. Maintain clear records of what was lost to protect your commission.
In the aftermath of a disaster, signers may have lost their identification. Familiarize yourself with your state's laws on alternative identification methods. Most states allow personal knowledge if you know the signer well. Some also allow credible witnesses to vouch for the signer—but each state has different rules, so consult your state's laws before proceeding.
Hurricanes and natural disasters are stressful—but preparation makes a difference. By safeguarding your notary tools and staying informed about your state’s requirements, and using resources like our Notary Hurricane Preparedness Checklist, you can protect your commission and be ready to serve your community again once conditions allow.
Thank you for your service—even in the toughest times.
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