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Notary Blog

Notarial Certificates - More Details, More Responsibility

Notaries are solely responsible for ensuring that every notarial certificate completed complies fully with their state’s law and administrative rules. You cannot assume year-in and year-out that your state laws, administrative rules and recommended practices remain static. They can change, subtly or dramatically, but always with the potential to affect something in the way that you perform a notarial act or provide evidence of your act in your notarial certificate.

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New Notary Signing Agents: Smartphone “Smarts”

A Notary Signing Agent’s smartphone is indispensable.  So are apps that make using a smartphone for Notary Signing Agent work more secure and productive.

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Texas: Governor's Temporary Suspension of Appearance Before a Notary Public for Acknowledgment of Real-Estate Instruments; Authorization to Use Audio-Video Communication

Effective April 27, 2020
Remains in effect until effect until the earlier of May 30, 2020 or termination of the March 13, 2020 disaster declaration. 
https://www.sos.state.tx.us/statdoc/notary-public.shtml

As permitted by Texas law (Tex. Gov't Code §418.016) and only for purposes of acknowledging real-estate instruments, the Office of the Governor has temporarily suspended Tex. Civil Practice and Remedies Code Sec. 121.006(c)(1) to enable a signatory (principal signer) to appear before a Texas Notary Public by use of videoconferencing.

Under this suspension, any Texas Notary Public may use videoconferencing technology to perform an acknowledgment notarial act for a remotely located signatory who is executing a tangible (paper) real-estate document. Were it not for this suspension, remote notarization could only be performed by a commissioned Online Notary Public, involving execution of an electronic document.* The suspension does not prevent a traditional (physical-presence) notarization; or an online notarization performed by a commissioned Online Notary Public.

*NOTE: As with any notarial act, a Notary Public officiating under this suspension must perform the customary formalities of notarization. He/she should examine the document (ask the signatory to hold it up to the web camera for inspection); review the notarial certificate to learn which notarial act is required; identify the signatory (discussed below); observe the signatory’s act of signing and administer the verbal ceremony; and complete the notarial certificate (discussed below). The customary recordbook entry must be created. Notarizations performed under this suspension are subject to additional requirements, discussed below.

Notarizations performed under this suspension are subject to the following conditions.

  • A Notary Public must use two-way audio-video communication technology that allows for direct and contemporaneous interaction, by sight and sound, between a person signing a document and the Notary Public.
  • A Notary Public must verify the identity of a signatory at the time the signature is taken by using two-way audio-video communication technology. The Notary Public may verify identity by:
    • personal knowledge of the signatory;
    • analysis based on the signatory’s remote presentation of a government-issued identification credential, including a passport or driver’s license, that contains the signature and a photograph of the signatory, and is of sufficient quality to allow for identification; or
    • an introduction of the signatory by oath of a credible witness who personally knows the signatory, and who is personally known to the Notary Public.
  • During the two-way audio-video communication, the Notary and signatory must audibly speak certain statements, as follows:
    • the Notary Public must attest to being physically located in Texas;
    • the signatory must attest to being physically located in Texas;
    • the signatory must affirmatively state what documents are being signed.
  • Also during the two-way audio-video communication, the signatory’s act of signing must be close enough to the camera for the Notary Public to observe it clearly.
  • The Notary Public must keep a recording of the two-way audio-video communication of the notarial act for two years from the date of the notarial act.
  • The signatory must send the original signed documents by courier, U.S. Mail, or overnight carrier directly to the Notary Public for the Notary Public to sign and to affix the official stamp or seal.
  • The official date and time of the notarization* shall be the date and time when the Notary Public witnessed the signatory signing the documents during the two-way audio-video communication.

    *NOTE: When completing the notarial certificate on the document received by courier, U.S. Mail or overnight carrier, the Notary will indicate the venue as “State of Texas, County of [the name of the county where the Notary was located when performing the notarization].” The certificate’s date of notarization (including the time of day) will be the date of the audio-video communication session with the signatory.

  • The documents must include, whether in a notarial certificate, a jurat, or an acknowledgement, language* substantially similar to the following: “This notarization involved the use of two-way audio-video communication pursuant to the suspension granted by the Office of the Governor on April 27, 2020, under section 418.016 of the Texas Government Code.”

    *NOTE: This language should be written within the notarial certificate, wherever there is appropriate space.

  • Documents acknowledged under the suspension and in accordance with its required terms:
    • Shall be considered duly acknowledged and fully compliant with Texas law after the suspension's termination; and
    • Must be accepted for recording by all Texas county clerks.

 The content of this post was provided by the American Society of Notaries. ASN is the nation's original non-profit association that exists to provide its members with education, professional service and technical support; promoting high ethical standards; and increasing public awareness of notaries' valuable contributions.

 

Information is valid as of May 12, 2020. We do our best to provide accurate, up-to-date information, but please keep in mind it is the reader’s responsibility to know the notary law in their state.

Notary Records: "Now" and "Later"

When obtaining and using a record book, notaries generally devote their most careful consideration to "now" matters: choosing a desirable format and design; creating thorough entries; and doing both in compliance with applicable state-specific requirements.

There is, however, an essential "later" component of notarial recordkeeping. Without it, the purpose of recordkeeping is undermined and many Notaries may find they have failed to fully comply with their state laws.

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Notary Public Underwriters Celebrates 35 Years of Service

FOR IMMEDIATE RELEASE

Notary Public Underwriters Celebrates 35 Years of Service

Tallahassee, Florida, May 1, 2020 -

May 1, 2020 marks the 35th anniversary for Notary Public Underwriters (NPU), one of the largest producers of notary stamps and embossing seals in the United States.

NPU was founded in 1985 by Jack Diestelhorst and Debra Solomon. They have since grown from two employees to a company nationally recognized for their speedy notary process, well-made notary products and excellent customer service.

Co-owner, Debra Solomon remarked: “I have always known the strength, success and integrity of our company is owed to the incredible people that work here! On this day, 35 years ago, I drove to the Post Office and picked up one notary application. Look how far we’ve come.”

By exploring NPU’s website, NotaryPublicUnderwriters.com, the public can gain access to notary bonds, insurance, education, and products.

Company President, Chris Chee noted: “We are encouraged by the commitment that each employee is making today to ensure that there will be many more anniversaries to come!”

About Notary Public Underwriters

Our culture and principles were established on the fundamental values of integrity, trust, and respect for each other. In our day-to-day business we always ask ourselves, “What’s best for the notary?” and act accordingly. The contagious enthusiasm our staff has for the company and the office of notary public shines through on every phone call received and every product shipped. It is the only way we do business and why our customers have come to expect a long-term relationship of excellence.

Whether you want to become a notary for the first time, renew your current notary commission, or purchase notary supplies, we are here to make the process easy and stress-free! We offer everything notaries public need to fulfill their notarial duties and responsibilities including notary insurance, notary stamps, seals and record books.

Contact Information:
Notary Public Underwriters
Emily Garcia
800.821.0821

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