Notary Public Underwriters Blog
Understanding Electronic Notarization in Indiana
- Details
- Published: June 9, 2025
Indiana is one of several states that recognizes the value of electronic notarization, giving notaries a structured pathway to offer digital services while maintaining in-person signer presence. If you're a notary public in Indiana, here's what you need to know about performing electronic notarizations.
What Is Electronic Notarization?
Electronic notarization in Indiana involves using electronic tools, signatures, and seals to complete a notarization on a digital document. Despite the use of technology, the notary and the signer must still be physically present with each other at the time of the notarization. This is different from Remote Online Notarization (RON), where the parties can interact remotely through audiovisual communication.
Who Can Perform Electronic Notarizations in Indiana?
Indiana notaries must meet specific requirements before performing electronic notarizations:
- Be a currently commissioned Indiana notary
- Submit a special application to perform electronic notarizations
- Complete state-mandated education and an exam
- Contract with a state-approved remote technology vendor
- Complete the vendor’s training and obtain an electronic seal
📚 References:
UETA - IC 26-2-8-110
URPERA - IC 32-21-2.5-7
Indiana Code also contains enabling definitions and, under IC 33-42-0.5-18, provides that the statutory definition for a “notarial act” applies to a tangible or electronic record. Other important definitions supporting this unified approach include “sign,” “signature,” and “stamping device.”
What Term Is Used for This Practice?
Indiana law refers to this as both “electronic notarization” and “electronic notarial act.” These terms are defined in the Indiana Administrative Code and in the Indiana Notary Public Guide published by the Secretary of State.
Are There Any Document Limitations?
Yes. Some document types or scenarios may require traditional notarization. Always review Indiana statutes and rules to ensure electronic notarization is appropriate for the situation or document at hand.
Benefits of Electronic Notarization
Indiana notaries who complete the necessary steps and training to perform electronic notarizations gain access to:
⏱️ Faster processing of digital transactions
🔐 Enhanced document security
📋 Detailed audit trails to track each notarization
📘 Digital notary journals built into many platforms
Electronic notarization in Indiana is an excellent opportunity for notaries to evolve with today’s digital landscape—but it does come with extra training and vendor requirements. If you're ready to offer secure and efficient notarial services, electronic notarization may be the right next step.
✅ Pro Tip: Only use vendors approved by the Indiana Secretary of State and make sure your electronic seal meets all legal standards.
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