Notary Public Underwriters Blog
How To Get Your Notary Application Accepted the First Time
- Details
- Published: November 18, 2021
Revised June 5, 2024
The process of becoming a notary public or renewing a notary commission varies by state. While some states may only require an application and bond, other states require the completion of an education course as well. If any portion of the application is incomplete, or if state requirements are not met, your application cannot be submitted for approval.
To help ensure your application gets accepted the first time, we’ve compiled a list of helpful tips to keep in mind while completing the application process.
1. Print Clearly
You would be surprised by how many illegible notary public applications we receive. Computer-printed or block letters in dark ink help with readability. If a single letter or number gets entered into the system incorrectly, it can slow down the notary application process considerably.
2. Carefully Read Instructions and Complete the Application in Its Entirety
Make sure to review the instructions provided to assist with completing the application. Ensure all sections are filled out accurately and completely, checking for any missing information. Even if you are renewing, every part of the application must be filled out. No section should be left blank unless specifically stated as an option.
3. List a physical home address
You must provide your physical home address on the application. P.O. boxes or places of business may be allowed in addition to your physical home address, but not in lieu of it.
4. Make sure the bond is signed with your legal name
The name listed on the application and bond must match. No exceptions.
5. Submit a full payment
A notary bonding agency cannot submit your application to the appropriate commissioning officer without collecting the appropriate fees. Please make sure you include your payment in its entirety when you send in your notary application. If we have to contact you to remit your payment, it will add extra time to the application process.
6. REVIEW your application before submitting or mailing
Double-check all instructions and paperwork. Be sure to include everything that is required. Copies of identification cards, education course completion certificates, signature(s) on the bond, and character references are all examples of what could be asked for in your application packet.
The processing time for notary applications is dependent upon the state where the application is submitted, but it also depends on you. We make every effort to process your notary commission as quickly as possible. By following the tips listed above, we can work together to make that happen sooner rather than later!
Have a question about your notary application? Contact our Customer Care Team at This email address is being protected from spambots. You need JavaScript enabled to view it. or 800.821.0831. We are always happy to help!
Are you properly insured?
Now is a great time to consider investing in Errors & Omissions (E&O) Insurance. E&O Insurance serves to shield the notary from claims alleging negligence, errors, or omissions in their services. Unlike the notary bond, E&O Insurance directly safeguards the notary, providing financial protection in the event of a claim or lawsuit.
While taking precautions can greatly reduce the likelihood of errors, it is impossible to eliminate all risks. That's where Notary Errors & Omissions (E&O) insurance becomes invaluable. Having E&O insurance ensures that you are protected against unforeseen legal expenses, damages or settlements - even if you're not at fault. It is a wise investment that provides peace of mind.
Notary Public Underwriters offers various levels of coverage to best meet your needs. Rates can be prorated based on the remaining time of your current term. To see your options, select your state from the list below.
Related Article(s)
Understanding the Difference Between the Notary Bond and Errors & Omissions Insurance
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Tips to Protect Your Notary Stamp and Journal
What to Do When the Notary Certificate Is Missing?
May A Notary Correct Their Error or Omission on a Notarial Certificate?